Viewing Word Documents
View, search, edit, review, and print Word documents in Lunr's native browser-based viewer, while preserving the document's original layout, formatting, and review features.
Overview
Lunr opens Word documents in a native viewer that shows the document with its true page layout, including charts, tables, images, headers and footers, and footnotes. There is no desktop software to install.
You can edit a document when it is under an active workflow, you are one of its current assignees, and you are allowed to edit documents. All other users see it read-only, and can still read comments, review tracked changes, and select and copy text.
Opening a Word Document
Word documents open in the standard PDF viewer by default. To open a .docx or .docm document in the native Word viewer, open it and click View in Word Viewer.
The button appears when the native Word viewer is available to your organisation, and is available on larger screens.
Viewer Overview
The viewer fills the browser window, with a ribbon across the top and a status bar along the bottom.
Ribbon
The ribbon groups the tools into tabs: File, Home, Insert, Layout, Review, and View. A Table tab appears when the cursor is in a table. The File tab has Save, Download, and Print, covered under Saving and Printing.
At the right of the tab row, the viewer shows the document's page count, such as "5 pages", and its file name.
Status Bar
The status bar shows the current page as Page N of M, with a live word count beside it. Click the page number to go to a page, or the word count to see the document's statistics. The zoom controls and a keyboard shortcuts button sit on the right.
Navigation
Use the zoom slider to set the zoom between 25% and 400%, select Fit page width, or select the zoom percentage to choose a preset, including Fit width and Fit page. Hold Ctrl and scroll to zoom around the pointer. The Zoom group of the View tab has Zoom Out, Zoom In, and Reset.
The rest of the View tab is grouped as:
- Panels, with Outline and Properties.
- Reading, with Focus, Typewriter, and Dark page.
- Appearance, with Dark theme, which switches the viewer between light and dark.
Open the Outline panel on the View tab to see the document's headings and jump between sections. The panel also has a Links tab.
Finding and Replacing Text
Press Ctrl+F, or select Find on the Review tab, to find text. The viewer highlights every match and shows a count. Press Enter to move to the next match and Shift+Enter for the previous one. When you can edit the document, a Replace row in the find bar replaces one match or all of them.
Editing
When you can edit the document, the Home tab gives you the everyday formatting tools:
- Bold, Italic, Underline, and Strikethrough.
- Font size, font colour, and Highlight.
- Alignment, Bullets, and Numbering.
- The Styles gallery, for heading and body styles.
To highlight text, select the words you want, then click Highlight or press Ctrl+Shift+H. The selected text is marked in colour.
When you select text in an editable document, a small bar appears above the selection with Bold, Italic, Underline, Strikethrough, a font colour control, a link button, and a comment button. The status bar tells you where your work stands, reading "Saved" when there is nothing outstanding and "Unsaved changes" after you edit.
From the Insert tab you can insert pictures, charts, and tables, and add a page break with Ctrl+Enter. The Layout tab holds the page setup tools: Margins, Orientation, Size, and Columns. The Home tab also has Undo and Redo to step back and forward through your changes.
Reviewing
The Review tab is grouped as Proofing (Spelling), Search (Find), Comments (New Comment and Comments), and Tracking (Track Changes, Changes, Accept All, and Reject All).
Open the Review tab, then select Comments to open the Comments panel. The button shows how many comments the document has, for example "Comments (2)". When you can edit the document, you can also add a comment, Reply to a thread, resolve or reopen a thread, and delete a thread. New Comment, Track Changes, Accept All, and Reject All are unavailable while the document is read-only. You can still open the Comments and Changes panels.
Open the Review tab to work with tracked changes. Enable Track Changes to record your edits, and click Changes to open the Changes panel, which lists every change in the document. Accept or reject changes one at a time, or use Accept All or Reject All.
To check spelling, enable Spelling on the Review tab. The viewer then flags words that are not in the dictionary.
Saving and Printing
Save, on the File tab or with Ctrl+S, downloads the document as a .docx file to your computer. The File tab also has a Download button for a local copy. Saving an edited document back into the repository is not available.
To print, select Print at the top right of the viewer, which prints the document's PDF rendition. Use that button rather than Print on the File tab, which prints the page as it appears in your browser.
Keyboard Shortcuts
Press Ctrl+/, or select the keyboard shortcuts button in the status bar, to see the viewer's shortcut sheet.
- Ctrl+B - Bold, Ctrl+I - Italic, Ctrl+U - Underline
- Ctrl+Shift+H - Highlight the selected text
- Ctrl+L - Left align, Ctrl+E - Centre align, Ctrl+R - Right align, Ctrl+J - Justify
- Ctrl+Alt+1 to Ctrl+Alt+3 - Apply heading styles, Ctrl+Shift+N - Apply normal style
- Ctrl+Enter - Insert a page break, Ctrl+Shift+Enter - Insert a column break
- Ctrl+F - Find
- Ctrl+K - Command palette
- Ctrl+A - Select all
- Ctrl+Z - Undo, Ctrl+Y - Redo
- Ctrl+S - Save
Markup and Personal Redlines
Mark up drawings and PDFs in Lunr's Rift viewer with annotations, shapes, measurements, stamps, and comments, save your markup as a private redline, then share it, submit it for review, promote it, or export it.
Viewing Excel Spreadsheets
View and navigate Excel workbooks and CSV files in Lunr's browser-based spreadsheet viewer, with support for worksheet navigation, filtering, searching, exporting, and printing while preserving the workbook's original formatting.